PRIVACY POLICY FOR APPLICANTS

1. Who is responsible for data processing and who can you contact?

The controller, i.e. the party responsible for data processing is 
Venjakob Maschinenbau GmbH & Co. KG
Augsburger Straße 2-6
33378 Rheda Wiedenbrück, Germany
Phone: +495242 9603 40
E-mail: ed.bo1716733717kajne1716733717v@ofn1716733717i1716733717 

Contact details of the data protection officer:
E-mail: ed.bo1716733717kajne1716733717v@ztu1716733717hcsne1716733717tad1716733717 

2. What sources and data do we use?

We exclusively process data that we have received directly from you.

Specifically, we process the following data:

  • Master data (first name, last name, additional name components, legal guardians, etc.)
  • Contact details (address, (mobile) phone number, e-mail address)
  • Application data (cover letter, certificates, questionnaires, qualifications, etc.)

3. For what purposes and on what legal basis do we process your data?

We process your personal data in compliance with the provisions of the EU General Data Protection Regulation (GDPR), the new German Federal Data Protection Act (BDSG-neu) and all other applicable laws.

The primary purpose of data processing is to carry out and process the application procedure and to assess the extent to which the applicant is suitable for the position in question. Processing of your applicant data is therefore necessary to decide whether to establish an employment relationship. The primary legal basis for this is point (b) of Art. 6(1) GDPR in conjunction with § 26 (1) BDSG-neu (New German Data Protection Act). Your applicant data will be treated confidentially at all times. If we want to process your personal data for a purpose not mentioned above, we will inform you in advance.  

4. Who gets your data?

Within our company, only those persons and departments (e.g. specialist department, works council) receive your personal data that need them for the hiring decision and to fulfill our contractual and legal obligations. 

5. How long will your data be stored?

We destroy your personal data six months after the application process has been completed. This does not apply if legal provisions prevent deletion or if further storage is necessary to provide evidence or if you have consented to longer storage.

6. Will your data be transferred to a third country?

Your personal data will not be transferred to a third country (countries outside the European Economic Area – EEA).

7. Are you obligated to provide your data?

As part of your application, you must provide the personal data that is required for the application process and the suitability assessment. Without this data, we will not be able to complete the application process and decide whether to establish an employment relationship. 

8. Would you like to file a complaint about how your data has been handled?

You have the option of contacting our data protection officer or a data protection supervisory authority. The data protection supervisory authority responsible for us is:

Landesbeauftragte für Datenschutz und Informationsfreiheit
Nordrhein-Westfalen Kavalleriestr. 2-4, 40213 Düsseldorf, Germany

9. What data protection rights do you have?

You have the right to rectification, erasure, restriction of processing and data portability of your personal data under the respective legal conditions of GDPR, valid in the version dated May 25,2018. You also have the right to file a complaint with a data protection supervisory authority. 

You have the right (right of objection) to object to the processing of your personal data for direct marketing purposes at any time without giving reasons.  

You have the right (right to access) to request information from us at any time about the data stored about you.   

If we process your data to protect legitimate interests, you may object to this processing on grounds relating to your particular situation.  

We will then no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the purpose of asserting, exercising or defending legal claims.

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